Effective Date: June 7, 2024
Last Updated: December 20, 2024

At WizeComply, we are committed to protecting the privacy of our users and ensuring compliance with data protection regulations, including American standards equivalent to GDPR. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information.

  1. Scope

This Privacy Policy applies to all personal data collected through the WizeComply platform and associated services, including training content for HIPAA, OSHA, and workplace harassment compliance.

  1. Data We Collect

We collect the following categories of personal data:

  • Account Information: Name, email address, organization, role, and login credentials.
  • Training Data: Progress, feedback, and completion records for courses.
  • Usage Data: Device information, IP addresses, browser types, and interaction logs.
  1. How We Use Your Data

We process your personal data for the following purposes:

  • Service Provision: To deliver, manage, and improve our training content and platform.
  • Compliance Support: To help organizations demonstrate compliance with regulatory requirements.
  • Communication: To send updates, training reminders, and other relevant information.
  • Analytics: To analyze usage trends and improve the user experience.
  1. Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Consent: When you provide consent for specific data processing activities.
  • Contractual Necessity: To fulfill our obligations under the Terms of Use.
  • Legitimate Interests: For service improvement, analytics, and security.
  • Legal Obligations: To comply with applicable laws and regulations.
  1. Compliance with Data Privacy Laws

WizeComply complies with the following regulations, as applicable:

  • California Consumer Privacy Act (CCPA) / California Privacy Rights Act (CPRA): Providing California residents with rights to access, delete, and control their personal data.
  • Virginia Consumer Data Protection Act (VCDPA): Ensuring data rights and transparency for Virginia residents.
  • Colorado Privacy Act (CPA): Protecting personal data for Colorado residents.
  • Health Insurance Portability and Accountability Act (HIPAA): Safeguarding personal health information (PHI) for covered entities and their business associates.
  • Gramm-Leach-Bliley Act (GLBA): Protecting consumer financial information.
  • Children’s Online Privacy Protection Act (COPPA): Ensuring parental consent for data collected from children under 13.
  1. Data Sharing

We do not sell or rent personal data. We may share your data with:

  • Service Providers: Third-party vendors assisting with hosting, analytics, and communication.
  • Regulatory Bodies: As required by law or regulatory authorities.
  • Your Organization: If you access our services as part of an organizational subscription.
  1. Data Security

We employ industry-standard measures to protect your data, including:

  • Encryption of data in transit and at rest.
  • Regular security audits and vulnerability assessments.
  • Restricted access to sensitive data based on roles.
  1. Data Retention

We retain personal data only as long as necessary for:

  • Providing the Service.
  • Fulfilling legal, regulatory, or contractual obligations.
  • Supporting user rights, such as access requests.
  1. Your Rights

You have the right to:

  • Access: Request details about the personal data we hold.
  • Correction: Correct inaccuracies in your data.
  • Deletion: Request deletion of your data where applicable.
  • Objection: Object to data processing for specific purposes.
  • Portability: Receive a copy of your data in a portable format.

To exercise these rights, contact us at privacy@wizecomply.com.

  1. Cookies and Tracking

We use cookies and similar technologies to enhance user experience. You can manage cookie preferences through your browser settings.

  1. Children’s Privacy

Our Service is not intended for individuals under 16. We do not knowingly collect personal data from children. If you believe a child has provided us with data, contact us immediately.

  1. International Data Transfers

We may transfer personal data to countries outside your jurisdiction. Where this occurs, we ensure appropriate safeguards, such as standard contractual clauses, are in place.

  1. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Updates will be posted at https://wizecomply.com/privacypolicy. Continued use of our Service signifies acceptance of changes.

  1. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us:

WizeComply, Inc.
910 S. Sunset Ave., Suite 3
West Covina, CA 91790
Email: privacy@wizecomply.com